Job Description

• You will provide a full, comprehensive, confidential administrative and secretarial service to the Senior Leadership Team.
• You will undertake general office duties including the taking and typing of minutes, reports, other correspondence, actioning any requirements identified within the typing.
• They will answer and manage calls and be the main point of contact for the Senior Leadership Team.
• We provide local, high quality, efficient and effective services for people experiencing problems with enduring mental illness, working towards meeting national targets jointly with commissioners and other partner agencies.
• The service involves patients and service users at all levels of decision-making.
• The post holder will report directly to the Senior Management Support Secretary and will work closely with them to support members of the Senior Leadership Team.
• To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers / clinicians.
• To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision.
• Receive and record all email transmissions.
• Priorities correspondence, ensuring all issues of an urgent nature are brought to the relevant manager’s attention.
• Work as a member of the Team, providing cover in the absence of colleagues and work flexibly to meet the priorities of the Service.
• Attending Daily Management Huddle meetings to minute and discuss staffing shortfalls and escalated facilities issues.

Required Knowledge, Skills, and Abilities