Job Description

We are currently searching for an Administrator to help us build and improve for the future as we continue to grow in the UK and internationally.

Key Responsibilities:

• Ensuring all new project numbers, additions and x-sells are added.
• Liaising with other cost Centre’s to ensure all fees are correct.
• Liaising with partners and job manager for all updates.
• Assisting the finance assistant with any overflow invoices.
• Ensuring the fee forecast and fee day book reconcile.
• Create new Project/Job Numbers for North West offices and save job registration forms on Folio.
• Creating purchase orders and processing of supplier invoices.
• Keeping the monthly client tracker updated, with all supplier invoices processed accurately and in a timely manner.
• Chasing debts from unpaid debtor’s reports and ensuring cash is secured into the business.
• Additional ad hoc finance duties.
• Occasional reception cover to support holiday cover and sickness absence.
• Supporting Office Manager with Service Reviews and Monthly Service KPIs.
• Arrange printing, binding and couriers, where necessary, obtaining best value and ensuring outputs are in line with brand guidelines.
• Book travel, accommodation and car hire where necessary through travel Management Company complying with financial levels of authority across offices.
• Support with the organization of meetings, events, booking meeting rooms and office attendance where needed.
• Assisting front of house with any other duties when needed.

Required Knowledge, Skills, and Abilities

• Previous experience in an Administration role.
• Exceptional IT skills in MS Office (Word, Excel and PowerPoint).
• Excellent organizational skills.
• A team player with a ‘can do’ attitude, outgoing, personable and flexible.
• Demonstrates a high degree of accuracy and attention to detail.
• Uses judgment as to when to ask for help and guidance.