Job Description

To be responsible for the implementation and delivery of a consistent and efficient facilities management administration service in support of a multi-site charity. Providing the administrative support for the facilities team through ensuring efficiency of facilities and maintenance systems, finance/purchasing needs, facilities reporting and record keeping.

You will include:

• Allocate and track maintenance requests in a CMS system
• Oversee the planned preventative maintenance programmes
• Administer job allocations for daily, cyclical, statutory and PPM schedules of work.
• Obtain comparative quotes, procure and order materials and supplies for work projects
• Undertake building area inspections
• Assist with maintaining the schedule of contracts and permits to work
• Assist with departmental budgeting and forecasting spend

HOURS OF WORK:

• The normal working week will be 32 hours, with the option to work either a four or five day week, Monday - Friday.

SALARY & BENEFITS:

• Salary range: £28,000 - £30,000 p.a.
• Meal allowance
• Excellent pension
• Healthcare cash plan
• Cycle to Work scheme

Required Knowledge, Skills, and Abilities

• Strong organizational and administrative skills with the ability to plan and priorities your work.
• Previous experience in an estates or facilities management environment with an understanding of building fabric, mechanical & electrical services compliance.
• IT proficiency in Excel, Word and Outlook. Willing and able to learn new software.
• Good attention to detail and numeracy skills.
• Excellent communication skills with the ability to communicate at all levels
• Commitment to high standards of customer service
• Appreciation of cultural sensitivities, and empathy with international students