Job Description

We are now looking to appoint an HR Administrator who will provide HR administrative support to HR team and employees, treating information with strict confidentiality. The role will report into the HR Officer and will be responsible for:

• Acting as first point of contact for HR queries, escalating issues when required 
• Maintaining the HR inbox and responding to emails in a timely matter
• Providing support in HR meetings as necessary 
• Initiating and managing the administrative process for employees through the employee lifecycle, from recruitment, through onboarding/ induction, to leavers
• Verifying right to work documents 
• Maintaining employee records including annual leave and attendance for all employees on the HRIS
• Ensuring payroll spreadsheet is updated as employee details are received 
• Providing administrative support to the HR team as required
• Providing basic advice and resolution in line with HR policy and procedures; escalating to HR team as required 
• Ensuring that all HR files and databases are efficiently set up and maintained, observing confidentiality at all times
• Assisting in reviewing policies and practices as required 
• Assisting with range of HR projects
• Maintaining and updating the Recruitment Inbox on a regular basis
• Producing recruitment advertisements in line with practice in the HR Team 
• Ensuring job descriptions and person specifications are up to date and relevant and compliant with requirements
• Liaising with Finance team to raise POs for vacancies, liaising with finance where there are inconsistencies 
• Arranging for jobs to be advertised
• Receiving and processing applications and CVs, filing and logging accurately 
• Providing administrative support with organizing interviews as necessary
• Liaising with internal and external job applicants, advertising providers and recruitment agencies and other suppliers as necessary

Required Knowledge, Skills, and Abilities

• Have CIPD Level 3 or equivalent experience 
• Be numerate, accurate and have good attention to detail
• Be discrete and confidential at all times 
• Have an understanding of GDPR and all HR benefits
• Have an ability to manage time effectively 
• Be a team player and able to deliver on deadlines
• Be positive and forward thinking 
• Be highly motivated and proactive, with excellent interpersonal skills
• Be discreet with an understanding of the need to maintain confidentiality 
• Have excellent written and oral communication skills, with a high degree of grammatical correctness and punctuation
• Be calm under pressure, flexible, friendly and helpful