Job Description

You will provide efficient, professional administrative support for the wide variety of activities that are part of the Careers Service. These will include taking the lead on the financial systems of the service, providing day to day administrative support, and assisting with the Graduate Outcomes survey data collection as part of the College’s statutory obligation to collect details of our graduates.

In addition, this post will also support the work of The Careers Service by assisting with reception duties, vacancy handling and updating. You will collaborate closely with other members of the team to ensure the delivery of a quality service to all users.

The Careers Service works to ensure Imperial College students maintain an edge in their employability and career planning by offering a wide range of services including one to one and group advice sessions.

Duties and responsibilities

• Provide financial reports for the Careers Service Director with income and expenditure monthly
• Raise invoices for all the chargeable services provided by the Careers Service
• Administer target emails on behalf of employers through the targeted emailing service
• Prepare and send target email service quotes to employers
• Assisting the Employer Liaison Manager with the quarterly Graduate Outcomes survey
• Assisting with preparing graduates contact data for final submission under the direction of the Employer Liaison Manager
• Receiving and disseminating employer vacancies via the online vacancy service
• Updating and maintaining the online employer database
• Providing regular information desk cover acting as a first point of contact for students and visitors

Required Knowledge, Skills, and Abilities

You will have experience of working in an administrative area with a strong a background in financial systems. You must possess excellent communication and organization skills, have excellent attention to detail with a flexible approach to working with and supporting a small team.