Job Description

To deliver quality, accurate, timely and effective Administration support to the Agility Business. The role will work alongside a Board Level PA and a Divisional PA.
Key Responsibilities

• Deliver quality, accurate, timely and effective Administration support
• Assisting with internal and external presentations using our Branding
• Assist and manage new starter’s process, ensure that their IT equipment and introduction itinerary is in place on their first day and probation reviews booked in.
• Ensure all Freelancer/ agency staff requests go through the Divisional PA and board for sign off
• Update our charts and phone lists
• Maintain email groups
• Maintain project directories with address and contact details for all projects
• Complete leaver forms and process, maintaining awareness of leavers and liaising with IT
• Book internal and external meeting rooms and catering as required using the system and relevant cost codes.
• Arrange couriers and car bookings, ensuring documents reach their destination on time
• Typing, printing, binding, distribution and filing and archiving of correspondence, reports etc
• Assist with expenses for us and assist other senior team members with expenses as appropriate
• Maintain and produce business trackers as required including, but not limited to; updating staff resource tracker, tracker, annual leave tracker
• Support PA with Agility events
• Place business card orders
• Maintain own filing system and subsequent archiving
• Proactively build and maintain positive relationships with directors, associated colleagues and external contacts.
• Ensure company policies are adhered to as appropriate.
• Any Ad hoc duties as required

Benefits

• Competitive salary
• Private medical cover
• Pension matching scheme
• Discount on selected retailers and gyms
• Voluntary benefits such as; cycle to work

Required Knowledge, Skills, and Abilities

• Experience of working in a similar administrative role
• Experience of working in a Construction or Property environment would be beneficial but not essential
• Highly organized, able to plan and manage conflicting priorities
• Ability to communicate positively and effectively at all levels; excellent interpersonal skills
• Methodical and analytical approach to duties; high level of attention to detail
• Flexible and adaptable approach; able to remain calm under pressure
• Excellent working knowledge of Word, Excel, PowerPoint and Microsoft Office 365.
• Ability to be discreet and maintain confidentiality in all work-related matters.
• Professional, pleasant and confident
• A team player.
• Able to work on own initiative