Job Description

We are delighted to offer an exciting opportunity for an enthusiastic Data Coordinator/Personal Assistant to join the friendly and supportive Clinical Health Psychology department. Previous experience of working closely with a department lead in a busy NHS setting is essential.
The post holder will be the PA to the Clinical Health Psychology lead, and will also be responsible for collating and presenting project/audit data, and providing administrative cover for colleagues during their absence.
The post holder will provide a fully comprehensive, efficient, proactive and confidential administrative support.

• Take on responsibility for collating and presenting service data as per identified audit projects, including use of visual graphics and charts
• Provide a fully comprehensive, efficient, proactive, and confidential administrative and secretarial service.
• Organize the electronic diary of the Clinical Health Psychology lead including scheduling of appointments and meetings.
• Provide professional telephone/reception services of the Division.
• Establish and maintain robust communication channels with relevant personnel.
• Priorities and be responsible for own workload, to ensure all deadlines for correspondence, production of reports, and agenda items are met within the required timescales.
• Priorities communications ensuring urgent matters are addressed by appropriate colleagues and addressed in a timely manner whilst taking responsibility for dealing with these personally whenever possible in a professional manner.
• Attend and minute meetings; preparing, collating and distributing agendas and relevant papers as appropriate in accordance with Trust policies and procedures within set timescales.
• Undertake preparation of formal reports and business proposals ensuring use of correct format.
• Copying information ensuring all tasks comply with Information Governance protocol.
• Preparing electronic presentations as required.
• Organize in a timely manner; meetings, venues/facilities and prepare the agendas.
• Taking of formal minutes ensuring a high level of accuracy.
• Arrange transport, hotel reservations and functions.
• Establish and maintain effective networks at all levels, both internally and with external partner agencies.
• Liaise with other Health organizations, partnership organizations and external agencies as required.
• Maintain high personal standards of work observing strict confidentiality at all times.
• To provide cover for administrative support for clinical health psychology team; especially when cover is required for meetings as well as for annual leave and sickness.
• To assist when/ where necessary recording data on the Electronic staff Record system and other Electronic or Paper Trust systems.
• Acting as a central point of contact for queries and support for the team.
• Contribute, co-ordinate and facilitate on-going project work as required.
• To work at both hospital sites as required.
• To be flexible and adaptable.
• Build strong working relations with all Clinical Health Psychology team members always ensuring professionalism. Ensuring an effective communication network is established.
• Order stationary, office equipment and stock items as required.
• Utilize relevant knowledge and skills to support our goals.
• Able to work on own initiative and to work with minimal supervision.
• Carry out any other duties as deemed appropriate as required for the Clinical Health Psychology.

Required Knowledge, Skills, and Abilities

The successful applicant must be adaptable, organized and possess excellent communication and I.T. skills. They should have experience in minute taking and electronic diary management. This is a part-time position of 22.5 hours per week and it will likely require a combination of on-site and home based working.