Job Description

The Facilities Administrator is responsible for supporting the Facilities Manager by providing day to day office management and performing clerical and administrative duties.
Your Day-to-Day:

• Maintain guest registration.
• Manage shipping logistics, incoming and outgoing post, registered post and couriers.
• Maintain catering contacts for meetings and training.
• Monitor, order and stock supplies in the cafeteria.
• Monitor, order and stock stationery supplies.
• Perform ad hoc projects, e.g., reservations for team lunches, company events, etc.
• Prepare Purchase Requests for Facilities services and goods.
• Invoice approvals.
• Facilities point of contact for other Bentley offices in the region.
• Maintain files, excel sheets and databases that track vendor purchases, services, contracts and maintenance as directed.
• For Bentley acquisitions, assist Facilities Manager when required with obtaining necessary invoices and contracts and preparing paperwork for address and name changes.
• In coordination with Facilities Manager, obtain quotes and approvals for facilities services. Oversee scheduling of work for such services.
• As directed by the Facilities Manager, monitor Office Works orders and invoices.

What We Offer?

• A great Team and culture – please see our Recruitment Video.
• An exciting career as an integral part of a world-leading public software company (NASDAQ-BSY) that provides best in class solutions for architecture, engineering, and construction.
• Competitive Salary and benefits.
• The opportunity to work within a global and diversely international team.
• A supportive and collaborative environment.
• Colleague Recognition Awards.

Required Knowledge, Skills, and Abilities

• 2-3 years’ experience in office administration and customer service required.
• Fluent English communications skills.
• Computer skills and the ability to learn new applications independently.
• Proficient in MS Word, Outlook, and Excel.
• Detail oriented, organized, analytical, honest and dependable.
• Ability to do research, organize information, report findings, and make recommendations.
• Ability to work well with outside vendors, internal customers, and corporate facilities team.
• Basic knowledge of logistics.
• Ability to set measurable goals and meet deadlines.
• Flexible taking on new tasks or projects.
• Ability to work independently, with minimal follow-up, and provide your Manager with progress reports.
• Take full responsibility for successful completion of tasks, with minimal follow up.
• Someone who likes to be challenged.