Job Description

To provide administrative and secretarial support to two areas within our Corporate team. To demonstrate administrative competencies to the highest level. You will provide first-class administrative support to a department in London and possess a strong client service focus enabling you to interact well with both external and internal clients at all levels. 
We place an important emphasis on the development and well-being of our people. We look to enable all of our employees to be the best they can be for them to deliver excellent client service.
Main Responsibilities

• Basic inbox management
• Basic diary management
• Call handling
• Assisting with matter openings/billing
• Client event co-ordination
• Meeting organization
• Basic marketing material creation
• Processing expenses
• Document production (in conjunction with our Document Services Centre)
• Organizing travel
• Inputting information into SharePoint site (basic)
• Document/letter (short) production
• Liaising with couriers
• Scanning (bills/expenses)
• Ad hoc printing
• Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority about the Firm's specialist fields
• Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
• Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with the agility of mind and capacity for analysis and synthesis
• Driven by a strong personal sense of integrity and upholds exemplary quality standards
• Prepares thoroughly, takes responsibility, uses initiative, and is self-reliant to ensure work progresses to the fullest extent possible
• Hardworking and diligent with a keen understanding of client demands
• Demonstrates composure when dealing with difficult situations
• Creates a positive impression at all times; develops relationships through collaboration and reciprocity
• Negotiates to achieve mutually satisfactory outcomes; shows good judgment on when to stand strong and when to compromise
• Invests in, nurtures, and builds a network of productive relationships
• Respectful to others, regardless of their position, and earns the respect of others by being transparent
• Has care and concern for others and a genuine interest in others as people
• Treats delicate or confidential issues with grace and discretion

Required Knowledge, Skills, and Abilities

• High work standards
• Excellent writing skills
• Strong attention to detail
• Excellent organizational and problem-solving skills
• Ability to confidently deal with demanding situations, people, and requirements
• Ability to analyze numbers
• Strong document management skills
• Strong client service orientation
• Excellent working knowledge of Microsoft PowerPoint, Word, Excel, and online research tools
• Flexible and efficient work practices and ability to adapt style as required
• Ability to prioritize and work to tight deadlines and manage own workload
• Good communication skills, including the ability to liaise with people across the business
• Ability to work well both in a team and individually
• Keen to develop and use initiative