Job Description

The role is ideal for those who thrive in a dynamic, continually improving environment. You will work as part of wonderful Team, a Team with a shared vision to deliver an excellent service to the Trusts we serve.
The role is part time, 22.5 hours a week site. We can be flexible around working hours though our preference would be for the role to be 5 days a week, with equal hours each day.

• Diary management for the Director of Procurement
• Arrange meetings for the Director of Procurement and the 4 other members of the Senior Leadership Team
• Develop good external relationship with all members of the procurement team
• Other duties to support the Business Co-ordination and smooth running of the Department
• Maintain the departmental archive system
• Assist in departmental HR procedures:
• Assist the Director of Procurement with invoice and budget queries
• Attend meetings, take minutes and maintain records as required
• Deal with queries from staff, external agencies and trust employees
• Update the Procurement website and Trust Procurement Intranet pages
• Prepare internal and external presentations
• Prepare departmental documents
• Co-ordinate and record annual leave, sickness and staff absence
• Ordering and recording receipt of office supplies
• Update and maintain the departmental fire procedures policy
• Meet and greet visitors to Gate House.
• Deal with all incoming and outgoing post
• Undertake filing, photocopying, binding and general clerical duties
• Arrange training sessions as necessary
• Maintain the office asset register for IT equipment, mobile phones etc. access passes
• Request network logons for new starters. Log leavers onto the IT system

There is great scope to develop and grow in this role to meet the expanding needs of the Team and our Trusts. Keys attributes of the role are a can-do attitude, flexibility and enthusiasm.

Required Knowledge, Skills, and Abilities