Job Description

The role includes involvement in, or leading initiatives with the objective of improving operational efficiency and adherence to management systems and procedures. This includes the monitoring and tracking of health, safety, environmental and quality objectives and performance measures and the identification of opportunities for improvement.

You will also provide a general office administration function including reception duties, arranging events, meetings, travel, accommodation and general project and secretarial support. Occasional support to the Finance function may also be required.

Responsibilities

• Logging and monitoring of company events ensuring as far as possible that all agreed actions are satisfactorily closed out in a timely manner
• Liaise with Construction Managers to produce monthly Statistics
• Produce quarterly Health and Safety Newsletter
• Produce monthly minutes for Health and Safety Meeting
• SHE administration tasks where necessary, e.g. Risk assessments & ad hoc tasks.
• Charity fundraising events organization
• Corporate Responsibility Coordinator role for Manchester office
• Book, arrange and facilitate business meetings and events/order buffets
• Manage the door access card system
• Answering/screening and forwarding of incoming telephone calls & answer machine messages.
• Greeting visitors and advising host of their arrival.
• Franking business post and arranging couriers.
• Distribute incoming mail and deliveries, including business unit communications where applicable.
• Arranging and recording of business travel and accommodation for Group personnel.
• Reconcile monthly credit card statement
• Collate and record monthly mileage
• Collate and record monthly Carbon Footprint data
• Draft and type letters, reports and other documents as requested and proof read and amend documents created by others
• Provide services for photocopying, binding and laminating
• Any other reasonable duties as requested by the Office Manager and Management Team.

Required Knowledge, Skills, and Abilities

• Have GCSE or equivalent level qualifications.
• Experience in a business support and administrative function or role.
• Experience of working in an engineering or professional service consultancy environment would be highly desirable.
• Must be professional and have excellent interpersonal skills
• Able to communicate effectively with a variety and range of stakeholders, both internally and externally.
• Excellent attention to detail and organizational skills, combined with ability to priorities competing demands and methodical approach to problem solving.
• Ability to use own initiative and possess an adaptable and flexible approach to work.
• Highly Proficient in Microsoft Word and Excel. Knowledge of Publisher, PowerPoint, Visio and SharePoint preferable.
• Display a strong sense of customer focus and teamwork, displaying a ‘can do’ attitude towards tasks.