Administrator
Full Time
Job Description
- Diary management and PA work to support Network Executive, including monitoring the executive’s Inbox and proactively handling emails with discretion.
- Booking travel and expense management
- Logistics around town halls and other management routines
- Managing SharePoint sites to update meeting materials and technical documentation
- Documentation around processes and procedures
- Support for out of region visitors
- Contractor timesheet submission & approval – completion tracking
- Monitor & submit CTO space allocation changes within the London office if required
- Event booking & co-ordination both internally & externally
- Email Distribution Group (DG) management
- Mandatory training completion tracking & chasing
- ARC point of contact (building access requests)
Required Knowledge, Skills, and Abilities
- Requires strong administrative support skills (diary management, meeting planning, travel)
- High proficiency with Outlook, Word, PowerPoint, Excel and SharePoint
- Highly organized, detail oriented and demonstrates a high degree of accuracy
- Must demonstrate a proactive ability to multi-task and prioritize competing priorities
- Proven team player
- Proactive style and ability to work without supervision
- Flexibility of approach including willingness to work longer hours as required
- Excellent communication skills
- Proven time management skills
- Must be able to represent the Bank through phone, written and direct contact with senior management and partners
- Previous event coordination (e.g. associate meetings, recognition events, etc.)
- Must be polite and have a professional attitude
- Must demonstrate diligence and initiative
- Have the ability to learn new systems as required
- Must be able to multi-task and priorities workload
- Strong diplomacy skills with the ability to maintain confidentiality
- Have the ability to work as part of a team
- Offer discretion and confidentiality at all times
Reference no: 95080