Job Description

The Administrator is responsible for working as part of a busy and high-profile area and the purpose of the roll, in summary, is:

• To ensure the teams in S&I run smoothly from an administrative and logistical perspective
• To manage the S&I management team’s diaries as when required
• To monitor several external inboxes
• To act as secretariat for some internal committees – taking minutes and noting actions; managing agendas; distributing and filing papers and dealing with forward agendas
• To support divisional communication (e.g., maintaining local intranet pages)

What will you get from this role?

• The opportunity to work with colleagues who are at the ‘gateway’ of the company and to develop a sound understanding of how the authorization process works
• The chance to play a role in our work to revolutionize the Register, its ‘look and feel’ and the way we use it to engage with consumers and firms
• A good basic understanding of data management, and how the company is working to improve the way we store and manage it
• Exposure to a variety of divisional support work e.g., how divisional strategy and plans are formulated; how pipeline management works, and aspects of how communication is planned and executed in large organizations
• The opportunity to work in a friendly and high-performing team, passionate about high-quality delivery and improving the user experience, both internally and externally
• Exposure to a wide range of stakeholders, and the ability to grow your network.

Required Knowledge, Skills, and Abilities

• Experience of providing administrative support to a large team or Manager(s)
• Good communication and interpersonal skills, both writing and face-to-face
• Proficient in Microsoft Office 365 (e.g., Word, Excel, and PowerPoint).
• Excellent attention to detail
• Excellent organizational skills
• Flexible and able to priorities when it comes to multiple work demands
• A team player with a ‘can do’ attitude, and ability to work on own initiative
• Ability to work to very tight deadlines when under pressure
• Able to absorb new information and business knowledge quickly and accurately
• Able to operate with credibility as a team administrator and team representative
• The role requires you to have access to sensitive and confidential information, therefore maintaining security, trust and confidentiality of information is of paramount importance in this role
• Innovative thinker - challenging existing admin processes and seeking new solutions to business and team admin problems
• Flexibility and willingness to take on new tasks and responsibilities as required