Job Description

To provide proactive and high quality administrative support to a portfolio of 3 Partners and Associate Partners.
Key Responsibilities

• Act as an ambassador and first point of contact for allocated Partners/Associate Partners.
• Develop and maintain internal and external networks, building knowledge of key issues in order to effectively identify and communicate priorities.
• Build strong relationships with clients and their PA’s identifying opportunities to enhance company’s reputation.
• Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities.
• Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
• Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings.
• Proactive itinerary planning, researching and considering reasonable alternative cost effective travel.
• Maximizing cost reduction opportunities, utilizing preferred travel provider in line with travel and expenses policy.
• Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.
• Proofread and sense check all communications and documentation, complying with brand and risk procedures.
• Project manage large and complex events ensuring compliance with policies and liaising with procurement, risk management, health and safety and all other relevant teams.
• Facilitate all logistical arrangements and attend events as required, proactively ensuring relevant documentation is available.
• Manage budget and effectively negotiate costs.
• Prepare and submit timesheets.
• Collate and process expenses and invoices ensuring compliance with policy and approval process.
• Reconcile credit card/bank statements with receipts as appropriate.
• Provide onsite support for deal and completion meetings.
• Maintain client contact and relationship databases.
• Delegate meetings, events, travel, accommodation and ad hoc tasks to EAst.
• Provide ad hoc project support.
• Meet and greet visitors to our offices.
• Provide cover for colleagues during absences as appropriate.

Required Knowledge, Skills, and Abilities

• Experience of working within a corporate or commercial law environment preferable.
• Legal document production experience
• The confidence to engage with senior/high profile contacts and clients and their teams.
• Attention to detail and ownership for the delivery of high quality work.
• Ability to build relationships across diverse teams locally and globally.
• Ability to work as part of a team, ensuring seamless service to the firm and clients.
• Confident with the ability to use own judgment and make decisions in order to priorities, challenge, negotiate and influence.
• The ability to plan ahead and anticipate potential problems.
• Strong organizational skills with ability to priorities a busy and often conflicting workload.
• A flexible and professional approach, remaining calm under pressure.
• Knowledge of time zones and best means of travel between multinational locations.
• Broad knowledge of Microsoft Office packages.