Job Description

The role will be to provide reliable administration functions to help ensure the smooth day-to-day running of the team and the overall programme.

Your responsibilities will include:

• Providing administrative support to the stakeholder management team.
• Being the team champion for completing and updating project systems such as project tracker, Engage, document control/management, client record management (CRM) and etc.
• Arranging and coordinating meetings with internal colleagues and external stakeholders, collate and issue agendas and ensure minutes of all meetings are captured.
• Creating and managing team calendar for key activities such as annual, 1/4ly and mid-year appraisals, reporting, compliance training etc. coordinating, chasing and updating on completion.
• Ensuring job descriptions are kept updated input.
• Ensuring team competency matrix reflects content of job with line manager descriptions.
• Coordinating and overseeing new team staff onboarding and induction arrangements.
• Collating information for use by the team in reporting, presentations and briefing notes.
• Helping facilitate internal and external assurance reviews of the team's functional activities.
• Providing support for team members on use of systems.
• Coordinating with other Mace Dragados team administrators as necessary to ensure consistency of approach.
• Undertaking ad hoc task and special projects as necessary to support the team.

Required Knowledge, Skills, and Abilities

You have a GCSE qualification which includes English and Maths subjects. You have a proven background in administration ideally in a similar environment. You are proficient in Microsoft suite/software and have excellent communication skills. You have knowledge of consenting process is a benefit to this role.

You can build lasting relationships and will provide support to multi-disciplinary teams. You will have experience in construction or project management background and be hungry to grow your career and enjoy Mace's opportunities to offer.