Job Description

We are looking for someone adaptable and flexible who can take on both high level responsibilities and also smaller tasks.

• First point of contact for the office, meet & greet visitors, handle inbound calls and monitor inbound email enquiries.
• Manage day-to day expenditure, including ordering and accounting for all office supplies and consumables.
• Support the process for developing and implementing company perks and organizing social activities.
• Manage the security of the office (access keys, fire drills and health and safety compliance).
• Provide administrative support to directors as and when it is needed
• Support management team by taking minutes during internal meetings, preparing documents for meeting and arranging catering during meetings/events.
• Liaise with third party service providers.
• Update all required documentation with internal IG manager.
• Manage Health and Safety procedures and documentation.
• Assist with on-boarding new starters.
• Co-ordinate and reconcile petty cash spend.
• Reconcile company credit card receipts.
• Upload all third party purchase invoices to Xero.
• File invoices/statements appropriately.
• Filing company/external contracts.
• Raising Purchase Orders.

Required Knowledge, Skills, and Abilities

• Minimum of 1 year experience office management or similar role.
• Ability to work proactively and flexibly using initiative to step outside of your role when required.
• Excellent interpersonal skills and a team player.
• Organized and efficient, able to juggle multiple tasks at same time.
• Excellent stakeholder management skills with the ability to deal with guests in a smooth and professional manner.
• Efficient in Microsoft programs and have a well-developed written and verbal communication skills.