Secretary
Full Time
Job Description
- Proactive diary management, arranging meetings with internal staff/contacts, external third party contacts and clients; constantly checking for possible clashes, preparing travel arrangements, itineraries, booking meeting rooms, lunches, etc
- Daily inbox management for the Fund Manager
- To work closely with the team to ensure it runs smoothly
- Answering phones - fielding calls and taking messages
- Preparing meeting material and putting together presentations using PowerPoint
- Taking meeting minutes where requested
- Inputting property investment introductions on Epic swiftly and accurately
- Travel arrangements: personal and for work trips, home and abroad/dealing with hotels, airlines and trains
- Monthly updating of the sales spreadsheet using information sent from CBRE
- Compiling reports on Horizon
- Entering property information onto SharePoint
- Aid Fund Manager & Investment Manager in creating Quarterly Bulletins & collating information from relevant Asset Managers
- Assisting the Project & Development Manager with keeping up to date insurance information
- Taking dictation of letters, emails, reports etc using Word (and Excel)
- Opening and distributing post as appropriate
- To carry out general administration duties on request
- Ad-hoc duties such as filing, photocopying
- Expenses - processing expenses and liaising with Accounts Payable teams
- Providing holiday cover for other PA’s in the department
Required Knowledge, Skills, and Abilities
- Strong organizational and time management skills
- Advanced PowerPoint, Word and Excel
- Strong administration skills
- Flexibility - priorities get changed/added/cancelled at short notice
- Excellent and effective communication, both written and verbal, at all levels
- Able to work to tight deadlines and under pressure
- Acts on own initiative
- Excellent interpersonal skills
- Ability to work on your own as well as part of a team
Reference no: 95594