Job Description

In order for us to achieve our strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.
Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.
You will be required to draft and deliver agendas, organize catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.
You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees. You’ll also provide some administrative support to our growing patient and public involvement function. The role is outward-facing, involving liaison with clinicians and working closely with council members.
The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.

Required Knowledge, Skills, and Abilities

• Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organization
• Proven track record of effective project and/or programme management and understanding of project management principles
• Experience of committee servicing at board level
• An understanding and commitment to equality, diversity and inclusion
• Experience of managing a varied and extensive workload, juggling multiple tasks and prioritizing under pressure
• Excellent communication skills, including verbal, written and presentation
• Excellent time management and the ability to manage the time of others and work to deadlines
• Good analytical skills
• Knowledge of GDPR and an understanding of confidentiality
• Ability to work effectively, independently and with minimal supervision
• Experience of successfully managing senior stakeholders/relationships across multiple levels
• Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases