Administrator
Full Time
Job Description
- Add meetings to prospect tracker and intermediary diary
- Arrange social events for the team
- Ensuring the CEO is on time for meetings
- Printing/scanning/organizing documents using DPC (Document Procurement Centre)
- Help the PA coordinator with PA meetings, social events and birthdays
- Help in executing floor wide initiatives
- Diary management - organizing meetings, calls and booking restaurants
- Being aware of potential meeting conflicts and differing time zones
- Booking meeting rooms, catering, external venues etc.
- Organizing international/domestic travel using our in-house travel provider
- Arranging itineraries, visas, airport transfers, hotels etc
- Collate and process expenses using Concur in a timely manner
- Ensuring that all calls and oral communications are appropriately recorded and dealt with without delay
- Liaising with clients, external companies, other teams and offices
- Working closely with other secretaries in the direct team and across the wider division, provide cover and assist as directed
Required Knowledge, Skills, and Abilities
- Good knowledge of Outlook, Microsoft Word, Excel and PowerPoint
- Effective communication skills
- Pro-active attitude with the ability to demonstrate initiative, attention to detail and reliability
- Self-motivated, reliable with a flexible attitude
- Ability to act with good judgment and common sense
- Good team player
Reference no: 95789