Job Description

Working alongside the teams this position will also be responsible for contributing to the corporate modernization agenda, delivering process improvements and efficient enabling services to clients. The position holder must also be aware of the sensitive nature of the information and material handled by the team.

The responsibilities of this position include, but are not limited to:

• Receive, receipt, keep in safe custody and bank all public monies received by the High Commission.
• Ensure that there is sufficient money in the Mission’s bank account prior to authorizing requests for withdrawals.
• Process electronic payment of invoices, salaries and other payment through the system.
• Process petty cash claims and manage the petty cash float.
• Assist with the management of advances and debtors, including dispatching of invoices, collecting and receipting debts and ensuring that acquittals and repayments are made within specified timeframes.
• Provide advice to staff and assist with booking travel for staff via the High Commission’s travel management company.
• Process travel allowances and assist with acquittal upon return.
• Process medical claims and school fees for A-based staff in accordance with departmental policy.
• Assist with managing representation budget by providing advice to staff on representation policy and ensuring allowances, advances and acquittals are processed in a timely manner and in accordance with departmental guidelines.
• Create and maintain records for all Accounts Payable Vendors and Accounts Receivable Customers.
• Accurate and timely filing and record keeping of financial documentation.
• Assist with the preparation and processing of End of Month Schedules.

Required Knowledge, Skills, and Abilities

• Relevant foundation level accounting qualification or equivalent level experience
• Excellent proficiency in Microsoft Excel up to an intermediate level
• Proven aptitude for numerical reasoning
• Excellent verbal and written communication skills
• Proficient administration and organizational skills as well as being able to collate information for reporting purposes
• Ability to multi task and priorities and manage varied workload is essential
• Prior experience working in a professional office environment
• Experience using a Financial Management Information System such as SAP
• Relevant qualifications or working towards qualifications such as AAT
• Proven experience as a Finance Assistant, Junior Accountant or Accounts Administration and how your prior experience and qualifications will be relevant in performing this role.
• Demonstrated ability to provide accurate and timely information with attention to detail to meet deadlines and achieve results.
• Excellent organizational skills, ability to set priorities, show initiative and manage multiple tasks to completion.
• Proficiency with numbers and figures, analytical acumen, and experience working with financial management information system such as SAP and/or Microsoft Excel.
• Ability to exercise good judgment and provide practical and tailored advice and solutions in accordance with relevant legislation and policies.
• Excellent oral and written communication skills, including the ability to effectively liaise with, and advise, a diverse range of clients across all levels of the organization.