Job Description

You will collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorization. You will organize payment of suppliers within the constraints of supplier payment terms and the firm’s cash flow.

Main duties:

• Process all supplier invoices via the SAP system in a timely manner. 
• Weekly review of purchase order listing and chase outstanding invoices as required
• Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of payments.
• Processing of twice monthly payment runs via BACS and cheques and ad hoc payments throughout the month.
• Processing of weekly foreign payment run.
• Undertaking month end procedures and reconciliations within the given deadlines. Including posting of intercompany invoices, invoice and utility accruals.
• Process all cloud accounting invoices and related disbursements
• Review and process partner’s expenses ensuring all receipts are included and claims are within the Firm’s policy
• Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for financial director.
• Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile and make annual payments

Required Knowledge, Skills, and Abilities

• Good knowledge of purchase ledger systems 
• Good knowledge of VAT (essential)
• Good organization skills 
• Ability to priorities own workload to ensure that all deadlines are met.
• Ability to communicate well with all levels of staff across the group companies IT literate Excel, Word and SAP (although SAP not essential)
• Ability to analyze and reconcile data to answer queries on supplier and nominal ledger accounts
• Ability to think outside of the box 
• Proactive attitude, constantly looking for efficiencies and ways to implement