Job Description

You sould be responsible for various administrative tasks, including but not limited to booking travel arrangements for senior leadership, arranging internal and external training days/meetings as well as arranging refreshments where needed. The Office Administrator would also provide cover for the Office Manager and Executive Assistant.

• Liaise with local venues and businesses to organize training days or large meetings
• Liaise with internal stakeholders and external companies to organize refreshments large and/or external meetings
• Co-ordinate taxis for external visitors when required
• Use the system to arrange travel for senior leadership.
• Research current COVID travel regulations/requirements, and book pre-travel COVID testing in a timely manner where required
• Purchase goods and services using the company purchasing system (Amici), and following established purchasing policies
• Build relationships with frequently used suppliers
• Monitor the corporate inbox, responding to queries or referring onwards as appropriate
• Co-ordinate a rolling programme of staff and new joiner lunches
• Manage conference bookings and colleagues’ attendance at awards functions
• Co-ordinate and collate internal communications
• Provide cover for the Office Manager during periods of absence
• Take minutes for the senior leadership team when required
• Support the People function with arranging the annual company conference
• Support the corporate functions with ad hoc administrative tasks

You will have a strong administrative background which will allow them to excel in this position. No previous biotech experience is necessary; however, this would be advantageous. You will be happy to roll up their sleeves and assist with a variety of duties and be fully flexible in their approach to work. They will enjoy reviewing processes and implementing changes that will make them more efficient. Highly organized and self-sufficient you will have excellent communication skills with a strong customer focus.

Required Knowledge, Skills, and Abilities

• Demonstrable administrative experience
• Good understanding the Microsoft Office package
• Office based experience
• Proven experience implementing and improving administrative processes
• Able to work on own initiative, but also to seek guidance/refer upwards where necessary
• PA experience
• Experience within the biotech industry
• Experience using the Corporate Traveller system