Job Description

Your main duty will be a key point of contact in the property department for the Entertainer and associated property company, to provide and manage relevant data and information in an organized and professional way. You should have excellent Office suite knowledge in order to build and maintain a structured property database in addition to normal organized filing systems. You will have to liaise with external companies to provide essential information, in order to deliver timely and accurate information to internal team

Responsibilities

• Keep all property data and paperwork filed and up to date.
• Responsible for document management of contracts, leases and general administration as well as the organization of paperwork to support property team.
• Have exceptional administration skills and experience, be able to handle multiple tasks at one time, with attention to detail.
• You will be responsible for handling telephone calls, taking messages and where appropriate providing information on request in timely and professional manor.
• You will provide support and cover for the maintenance team taking and managing store requests and contractor schedules.
• You will compile and provide data, information and reports in line with deadlines.
• Liaising with third parties i.e., solicitors, planners, surveyors, landlords etc to update on the contracts progress and alert to any issues which may impact on achieving results
• Research websites and portals to provide relevant property information as and when requested.
• Manage time and workload effectively between functions of the property team providing good cross function support.

We offer a standard 39.5 hour contract as well as a supportive Blended Working Policy which includes homeworking. Your rewards will include:

• Birthday Leave plus 33 days holiday (including Bank Holidays) 
• Generous Toy Discount
• High Street & Leisure Discounts 
• Payroll Giving
• Enhanced Maternity & Paternity Pay 
• Cycle to Work scheme
• Profit Related Bonus 
• Life Cover
• Pension

Required Knowledge, Skills, and Abilities

• Previous experience in the Property industry is desirable. 
• Understanding the reporting requirements and level of detail required to ensure the flow of information is accurate and current.
• Must have proven administrative skills - ideally with at least 1 years’ experience in an office. 
• Track record of creating and managing electronic and physical filing and data base systems.
• Good communicator and ability to work alongside the property and maintenance team to provide good administrative support. 
• A knowledge of property legislation, understanding lease and contract documents in order to maintain correct and accurate files.