Job Description

Manage the accounts payable function, including the recording of all invoices, credit notes and payments on the finance system. Ensure monthly and annual financial reporting requirements are met within agreed deadlines and compliance to agreed standards and procedures. Lead the introduction of the functionalities for the new purchase order system from an perspective

• Manage the purchases and payment function for Together and payments inbox
• Ensure that suppliers are paid within agreed payment terms
• Prepare weekly purchase ledger BACS payment runs
• Electronically send out remittances to the suppliers after the BACS has been sent and save copies in the purchase ledger folder.
• Ensuring that all BACS submission reports are filed correctly for audit and future reference purposes.
• Maintain purchase ledger system to ensure all supplier accounts are up to date Process journals for utility bills and upload the journals onto SUN Systems.
• Ensure all utility bills and council tax bills are processed and paid on time.
• Prepare and submit adhoc payment requests outside of BACS to Financial Accountants and Head of Financial Accounting as and when required.
• Review list of unapproved invoices over month old and contact the approvers to resolve any blockages on the workflow approval system.
• Deal with all accounts payable queries.
• Reconciliation of supplier accounts to statements and resolution of any queries and disputes.
• Contact suppliers for any refunds as a result of any payments made in error.
• Maintain comprehensive audit trail for all transactions.
• Provide supporting documentation (invoices on request) for audits
• Ensure that our Suppliers management policy is followed up properly and raise any concerns with the line manager or at team meetings.
• Actively participate in the development, design and functionality of the new purchase order system for company, minimizing manual input where possible 
• Monitor effectiveness of the selected solution, ensuring its impact is maximized from an AP perspective
• Attend training sessions and train staff as required

Required Knowledge, Skills, and Abilities