Job Description

You will achieve this by provision of administration support and document control functions.

• Creating Consultant Appointment documents & orders
• Raising all Consultant Appointments & Orders on to ‘COINS’ accounting system
• Monitoring and arranging for the renewal of Consultant Framework Agreements
• Sending monthly site costing reports to technical managers via COINS/SharePoint
• Monitoring, recording and updating Consultants PI insurance details
• Collating sections of Board Report for the Technical Department
• Updating & issuing Development Allocation Schedules
• Adding postal addresses to individual site postal schedules
• Updating all technical department schedules
• Sending out enquires to service companies for all new land acquisitions
• Diary management for Technical Director & technical team, as well as Technical Department Meetings.
• Carrying out general office duties including typing, copying & filing
• Managing department holiday forms, diary & absence records ensuring they are up to date
• Reception cover and postal collection on allocated days, including holiday & sickness cover
• Monthly stationery order, including kitchen supplies
• Input of invoices for approval

In return we can offer you:

• Competitive salary
• Competitive Annual bonus
• 25 days holiday pro rata, plus bank holidays
• Contributory pension scheme
• Life assurance

Required Knowledge, Skills, and Abilities

• Experience of working in an administration/office based role is essential
• Experience of working in a similar role within the Construction Industry is preferred
• Working knowledge of COINS is desirable but not essential, training will be provided
• Good interpersonal skills
• Excellent organization and administration skills, including good attention to detail
• Ability to work on own as well as part of a team including Senior Management and Group functions
• Ability to plan and manage your workload,
• Works effectively to deadlines and competently works on multiple tasks simultaneously,
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems,
• Committed to diversity and inclusion