Job Description

• Organizing a range of regular and ad hoc events, ranging from informal student drink receptions to more formal dinners, and the relevant invitations, responses and seating plans associated with these events.
• Greeting visitors to the our Office and preparing refreshments as required.
• Ensuring that the our Office is set up/cleared before and after each meeting.
• In particular with all matters of governance.
• Ensuring that extremely important and confidential documents, spreadsheets and lists are maintained and kept up to date.
• Providing any administrative support required.
• In the preparation of agendas, papers and minutes for college meetings and especially with Governing Body meetings, liaising with College Officers and Committee Convenors as necessary.
• In carrying out any actions resulting from college meetings including the preparation of relevant correspondence.
• Maintain accurate and up to date registers, lists and spreadsheets.
• Administer all paperwork pertaining to academic recruitment whilst liaising closely with the chair of the relevant appointment panel and corresponding with applicants.
• Maintaining an efficient online and hard copy filing system.
• Ensure that deadlines are met and enquiries are responded to in a timely manner.
• liaise with College Officers and conveners of committees concerning the production of reports and papers
• Provide support during absences and holidays of other team members and deputies for other team members as and when required.

Required Knowledge, Skills, and Abilities