Administrator
Full Time
Job Description
- Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
- Preparing budgets, monitoring expenditure and income, cash flow management and producing monthly forecasts.
- Ensure that all aspects of the Centre’s financial processes from purchasing to invoicing are completed in line with company policy, authority limits and controls.
- Provide weekly reports to accounts and surveyors of any ad-hoc income and recharges, including checking appropriate documents available to support queries (for example on recharges to tenant occupiers).
- Provide ad-hoc reports, data and analysis to support the General Manager for strategic and operational decisions.
- Work closely with the surveyor and client accountant to ensure all client requests are managed effectively.
- Liaise with auditors to ensure appropriate monitoring of Service Charge expenditure is maintained and year-end reconciliations is completed.
- Provide financial reports and interpret financial information to non-finance budget holders.
- Develop and manage relationships with key stakeholders. Including client accountants for Centre.
- Monthly review of income and expenditure along with adjustments to ensure adequate variance analysis.
- Management of the liabilities, ensuring that we are accurately maintained with vacate dates and occupation dates and surveyors and rates advisors kept informed as necessary.
- Checking the monthly rates charge raise is accurate.
- Support HR on payroll adjustments and manage the payroll process to ensure accuracy and minimal errors and coding of invoices to service charge is accurate.
- Management of utility invoices, including void units.
- Checking invoices are based on meter reads not estimates.
- Provide back-up support to updating of company and processing to accounts team.
- Ensuring Compass is aligned to the financial database system for budget expenditure reporting/graphs and benchmarking.
- Maintain Audit of all contracts with suppliers, check invoices are within terms of supplier agreements and benchmark KPI performance.
- Provide recommendations for savings, and analysis of cost headings to show good financial and management controls in place.
- Obtaining accreditation awards to evidence best practice.
- Responsible for Data Protection and Cyber security ensuring segregated accounting duties, financial information and confidential information protected from unauthorized access
- Ensuring the detail and accuracy of data leaving the site to customers and clients
- Provide data reporting on trading performance of occupiers, checking accuracy of figures reported and liaising with surveying team on turnover certificates data
- Measuring impacts of changes, in liaison with marketing and commercialization team.
- Provide analysis of occupational affordability
- Oversee data collection from retailers, including retailer monthly sales information
- Encouraging and inspiring Centre team to attain a high level of customer service performance by providing measurable benchmarking and value equation to occupiers
- Covering duty management shifts as per Rota and where required weekends and bank holidays
- Involvement in wider finance projects to drive continuous improvement and best practice within the organization.
Required Knowledge, Skills, and Abilities
- Computer literate, in particular Excel, SharePoint, Power BI
- Business Risk management and Compliance knowledge
- Accounting / bookkeeping experience
- Data analysis experience
- Previous experience of property management accounting platforms Horizon and MRI desirable but not essential
Reference no: 97199