Job Description

The job holder will be required to provide a professional and efficient HR administration service and to provide a quality and consistent telephone and email advice service, together with transactional support service, ensuring consistency of practice and compliance with corporate people, management policies processes and standards.

Working within a team of seven HR Service Team members the role includes but is not limited to

• Record and maintain accurate information on the company’s HR system
• Production of meaningful management information.
• Provide effective and efficient HR administration to ensure appropriate approval processes have been followed and both HR and payroll implications are fully considered, including (but not limited to)
• Collating all documentation in respect of new starters, (proof of entitlement to work in UK, ensuring the completion of the mandatory pre-placement screening etc.) and advising the appropriate person of any potential problems.
• Issuing all documentation in respect of a new starter, i.e. offer letters, contracts, benefits information etc.
• Managing the leavers ‘off-boarding’ process, ensuring all documentation has been sent to Line Manager and Employee. Making sure the Leaver details are input correctly and payroll information is up to date.
• Providing employee references
• Issuing contractual changes documentation (salary, hours, promotions, etc.) and ensuring site is updated
• Inputting payroll data, checking the pay slips during ‘Trial period’ and reporting any discrepancies back to our payroll provider within the deadline.
• Ensuring processes remain lean, and updating forms, policies, and the HR Portal on Team to reflect any changes made to polices.
• Ensuring that the annual pay review and bonus schemes are communicated and implemented accurately and on time and letters are sent.
• Responsible for the maintenance and efficiency of HR electronic filing systems, including archiving.
• Administer Employee Benefits to ensure that all employees are included in relevant schemes (e.g. Bupa, Pension etc.) and details are recorded in HR Evolution.
• Ensuring compliance and governance in line with company policy and applicable legislation.

Required Knowledge, Skills, and Abilities

• Appropriate administration experience within an HR / payroll function would be helpful but not essential. 
• Proactive with a desire to learn
• Ability to priorities and escalate where necessary 
• Strong customer focus
• Proficient in relevant Microsoft Office Suite applications 
• Strong written and verbal communication skills
• A positive team orientated outlook 
• Good data entry/keyboard skills with an eye for detail
• Experience of working with an outsourced payroll provider.
• CPP or CIPD an advantage
• Knowledge of HR Systems