Job Description

You are responsible for assisting with all aspects of the efficient running of the office environment including facilities. This will include, but not exclusively the prompt answering and directing/actioning of telephone calls, meeting and greeting HQ visitors, monitoring and ordering all office stationery supplies and other office provisions, producing administration as required for the dealer business, monitoring photocopiers, opening and distributing post to relevant departments, providing administrative support for the Execs and assisting other Company administrators as needed. You may be required to prepare spread sheets, reports and bulletins in order to maintain databases and assist in general office operations.

• Maintain office efficiency, liaising with landlord, contractors and cleaners to ensure the office is maintained to the highest standard at all times.
• Plan and implement office systems, organizing office/desk moves, temporary office closures and re-openings and structural or layout alterations.
• Implement and maintain office related procedures.
• Liaise with team to ensure all office policies/fire regulations are up to date and being followed.
• Maintain and managed office car park allocation and assist with car fleet queries.
• Answer telephone calls promptly and direct/action appropriately.
• Liaise and provide administration support to the Exec assistant, in times of high workload and absence.
• Collecting, opening, distributing & sending mail as necessary.
• Meeting/Greeting guests and providing tea/coffee etc. as required.
• Carry out new starter induction tours
• Monitor stationery and kitchen provisions and coordinate order/supply accordingly to ensure minimal downtime and ‘out of supplies’ sourcing the most cost effective arrangements.
• Manage car parking spaces, permits and door entry fobs for starters – ensuring return of such upon leaving.
• In conjunction with the Executive Assistant organize company events or conferences and manage office charity events
• Monitor photocopiers.
• Meeting room bookings and clear/restock.
• Filing, copying, franking post.
• Stocking fridges.
• Providing absence cover for other Administrators.
• Other Ad-hoc admin duties as and when required.

Benefits:

• Company events
• Company pension
• Employee discount
• Life insurance
• Private medical insurance
• Referral programme

Required Knowledge, Skills, and Abilities