Office Manager
Full Time
Job Description
- Responsible for greeting visitors and managing the signing in process to include the visitor’s safety and induction process
- Management of Meeting Rooms - Booking and coordinating calendars, ensuring there are no clashes / overlaps, coordinating and re-arranging furniture layouts for meeting requirements, ensuring relevant equipment is supplied when requested for meetings
- Printing Facilities – manage, arrange, and maintain all printing facilities for the Alliance
- Maintaining & replenishing stock levels of office supplies – sundries for kitchen, stationary, printing stock including raising requisitions and liaising with procurement
- Assist with onboarding process with new staff, including issue of information in advance of start, booking in inductions, ordering equipment, allocations of desks etc
- Processing of incoming and outgoing post/deliveries and distributing around the office
- Liaising with the building manager, staff, suppliers, and clients
- Office Security– issuing lanyards & access cards
- Facilities management – Assisting the Project Executive Assistant in the organizing & coordinating repair/maintenance works of offices with building management, internal & external suppliers & contractors
- Information display – Ensure various notice boards are maintained and up to date
- Managing and updating various databases & trackers on SharePoint including Project Directory
- Liaising with IT manager occasionally to resolve issues
- Managing keys, for Comms room, stationary, pedestals etc.
- Support Office Admin with ad-hoc tasks & assist with holiday cover when require
Required Knowledge, Skills, and Abilities
- Proven work experience as a Receptionist, administrator, Front Office Representative, or similar role
- Hands-on experience with office equipment (e.g., printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Proficiency in Microsoft Office Suite
Reference no: 97376