Job Description

Your admin team will provide a range of administrative support to the teams who undertake immediate risk and needs assessments for prisoners who are entering prison and those preparing for release into the community. The Probation team support people in prison with all aspects of resettlement; support around employment, health/substance misuse, accommodation, education and finance benefit and debt. Your team will be responsible for providing administrative support to Probation practitioners managing a caseload of prisoners, undertaking action plans, and tracking agreed milestones.
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster. You must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
Responsibilities

• Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
• Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
• Collection and distribution of monies to/from Imprest, and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster
• Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Required Knowledge, Skills, and Abilities