Job Description

You will be responsible for assisting the HR team to provide an effective HR service for all practice areas and support groups. You will also be the first point of contact for client groups on all administrative matters on the employment life cycle. The role is busy and varied with competing pressures at times so be prepared to bring positivity, adaptability, and flexibility to the role.

Key Responsibilities

• Acting as the main contact for the on-boarding process, including drafting offer letters and contracts, requesting references, undertaking Right to Work Checks, administrating basic disclosure checks and ensuring all other pre-employment checks are carried out in a timely manner
• Onboarding new starters. Planning and diarizing induction training, sending first day letters and ensuring Team Leaders are kept updated about new joiner arrangement
• Participation in the induction by welcoming candidates and conducting the HR presentation
• Ensuring personnel files are created in FileSite and all documents are saved on the employee’s electronic file
• Custodian of employee records on Cascade, creating new records and undertaking all necessary housekeeping for non-starters and leavers
• Overseeing the probation process, including obtaining feedback from line managers and scheduling probation meetings
• Conducting all leaver administration, sending the acknowledgement of resignation letter, , managing all benefits and payroll notifications
• Responsible for updating the employment tracker, detailing new joiners and leavers
• Scheduling exit interviews within the team and attending when required.
• Overseeing all HR inboxes and acting as the principle contact for all general HR queries, escalating where queries are nonstandard or more complex
• Administer the HR calendar ensuring all key dates and reminders are captured
• Maintaining the organization chart
• Responsible for organizing and sending all general HR documentation including change in terms and conditions letters, end of probation letters and extension of contract letters
• Monitor fixed term contract end dates and prepare appropriate documentation
• Ensure that all staff personnel changes are documented and updated on Cascade
• Running reports from the HR system on an ad-hoc basis
• Updating and sending Staff Changes out weekly
• Production of employee letters i.e. salary reviews
• Booking and scheduling of internal and external training courses
• Recording all Learning and Development spend and ensure teams do not exceed their training budget
• Assisting the HR Advisor with the appraisal training options and responsible for scheduling and organizing all soft skills appraisal training and collating feedback forms
• Support the HR team with the annual review process
• Responsible for the accurate records on the HR system related to all salary, bonus and benefit related data
• Auto-enrolment of all new joiners and management of pension and salary sacrifice opt-outs
• Assist with the administration of the monthly payroll documentation e.g., overtime calculations
• Assist the benefit scheme administration and renewal processes – e.g., Private Medical joiners and leavers and our Recognition scheme
• Knowledge and understanding of all the firm's policies and their practical application in order to provide advice and support to all staff
• Overseeing the organization of all HR policies for review on an annual cycle ensuring compliance with ISO requirements
• To achieve a full working knowledge of the HR system and recruitment portal
• Administrative support for reporting and the production of management information including diversity and headcount statistics
• Undertake ad hoc projects when required
• Specific tasks may change over time, so we will need you to be adaptable and be flexible as we continue to meet our clients’ needs.

Required Knowledge, Skills, and Abilities

• Degree (or equivalent level) educated
• CIPD qualification – preferable
• Ideal candidate will have at least 1 years’ experience in a generalist HR role (essential) within professional services (preferable)
• Strong HR knowledge
• Confident communicator who can quickly build trust and offer commercial and pragmatic solutions
• Collaborative working style, pragmatic and positive in approach
• Knowledge of Microsoft Office packages
• Flexible and adaptable
• Pro-active, forward thinking, solutions focused
• Challenges processes, looks for enhancements, efficiencies, and improvement