Administrator
Full Time
Job Description
- Receive all clients and visitors, clearly identifying the nature of their enquiry and handling it either directly or by referring them to the correct person or department.
- Accurately record/relay messages for all appropriate persons and capture return contact details.
- Answer telephone efficiently and ensure confidentiality is maintained at all times.
- Responsibilities for the mail include: Receipt and distribution of all incoming mail, collect and dispatch all outgoing mail. General mail is opened, sorted and placed in respective office. Address envelopes and mail as required.
- Assist with routine typing/word processing.
- Maintain the filing system and ensure all filing is completed daily and all files are kept secure.
- General office duties, including operation of facsimile machine, photocopier and shredding machine.
Required Knowledge, Skills, and Abilities
- Excellent numeracy skills; strong written and verbal skills
- Knowledge of applicable systems and processes
- IT literacy is required
- Previous experience of working in administration would be desirable
- PC skills (Word, Excel, PowerPoint)
- Fully confident with bespoke software applications
- Ability and full confidence in producing reports
- Customer focused – communicates well with all types of customers
- Cooperative and supportive of others
- Team worker
- Able to priorities
- Build & Maintain Customer and Supplier relations
- Able to multitask
- Ability to meet deadlines
Reference no: 98176