Job Description

This is a key role within a small team to ensure all purchasing requirements are met including researching suppliers, processing orders, and managing deliveries to support the R&D teams. You will also provide general office administrative support to a lively team and assist the Facilities Manager as required.

• Place all orders from authorized purchase requisitions and raise orders in the accounting system, ensuring best terms are achieved; 
• Ensure that the kitchens and stationery supplies are maintained;
• Liaise with suppliers to ensure the timely receipt of all goods; 
• When required source alternative suppliers;
• Track receipt of goods delivered and update the accounting system; 
• Manage all deliveries ensuring they are dealt with correctly and efficiently;
• Answer all incoming calls and route them correctly; 
• Manage the incoming and outgoing post and couriers, ensuring that all documents are distributed to the appropriate individuals;
• Maintain the stock of laptops and peripherals to ensure they are appropriately configured for, & delivered to, new starters. Provide replacements as required for existing staff;
• Maintain the IT asset records for laptops and associated equipment; 
• Manage some company shared mailboxes, ensuring incoming enquires are responded to or forwarded to the correct person;
• Provide support to the facilities manager as required.

Required Knowledge, Skills, and Abilities

• Experience of purchasing & a basic understanding of finance systems; 
• Proven experience using a facilities web-based maintenance tracking system
• Competent in Office 365 products, especially Excel & Word; 
• Fluent in English and numerate;
• Excellent communication skills; 
• Diligent and organized;
• Track record of working in a small team; 
• Able to complete manual handling tasks and distributing deliveries throughout the building;
• Basic knowledge of building services and facilities is desirable.
• Commitment to and passion for the Oxitec mission and values; 
• Responsive to the needs of an international business working across different time zones, adapting working patterns in-line with business requirements;
• Works with sense of urgency and solves things promptly; 
• Positive, humble, co-operative, and professional always;
• Resilient and persistent in an innovative and constantly changing environment; 
• Ability to multitask and prioritize workload;
• Proactive approach to find alternative purchasing solutions when required.