Manager
Full Time
Job Description
- Maintains receptionist area of the building and will manage the reception role should a receptionist be employed.
- Greets internal and external guests and provides direction as needed.
- Maintains visitor communications including announcements and visitor registry.
- Answers incoming phone calls and attempts to provide support or directs calls to appropriate department member.
- You will perform a full range of duties to support the Managing Director, and on occasion other members with such as; maintaining calendars, managing telephone calls, communicate with internal and external clients, completing expense reports, booking domestic and international travel, as well as preparing routine correspondence, interoffice memoranda, etc.
- The role will compose a variety of routine and non-routine correspondence, and collect and compile data for inclusion in reports or presentation materials.
- Prepare charts, graphs, or tables as necessary.
- Write and edit letters; exercise judgment, act decisively, and maintain confidentiality.
- The incumbent will use broad knowledge of company policy, organization, and operations to proactively priorities, plan, and schedule activities with other executives, key personnel, and outside business contacts.
- Sorting, filing, and cross referencing of materials and documents.
- Establish filing systems, if/when needed, manage the inbound and outbound post.
- Assist with scheduling and reserving space for meetings and visitor offices.
- Coordinates food and beverage service for meetings within the building.
- Assist with ground transportation, baggage storage, and other visitor needs.
- Maintain all building standards by keeping track of regular maintenance schedules, and booking required service of building maintenance.
- Keeping records, logs and service dates in order, whilst recommending needed facilities upkeep with proper costs.
- Liasing with all contractors to coordinate work required to repair, upkeep or standardize building operations, aligned with all government codes.
- Be the main point of contact for regular service providers of security, cleaning and canteen facilities, perform some light repair and call for repairs when needed.
- Assist with procuring office and kitchen supplies.
- Stocking and maintaining inventory levels of all office, department, canteen and kitchen supplies.
Required Knowledge, Skills, and Abilities
- High School Diploma or equivalent
- 4+ years clerical experience and/or customer service
- Strong communication and organizational skills
- Intermediate experience level with Microsoft Excel, Word, and PowerPoint applications
- Excellent organizational and time management skills with the ability to meet or exceed multiple concurrent deadlines.
- Excellent verbal and written communication skills
Reference no: 98343