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Administration Officer
  • United Kingdom - Manchester - Stockport -
1 year ago
Administration Officer
Full Time
Job Description

You will provide efficient and effective administrative support to the team, enabling the department to function effectively and achieve its objectives.
Duties will include:

  • Manage an administrative workload under the guidance of fee earners
  • Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post
  • Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions
  • Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies.
  • Correspond with clients as required through telephone, email, letter and face to face
  • Deal with new enquiries for the department
  • Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients.
  • Act as a super user for the system
  • Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport.
  • Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible
  • Input into procedural changes, making suggestions for improvement and efficiencies.
  • Take ownership of small projects where appropriate.

Required Knowledge, Skills, and Abilities
  • Previous experience within a Legal Assistant or Administrative role is desirable but not essential
  • Excellent organization capability with the ability to effectively priorities
  • Solid understanding of Microsoft Office suite and other relevant IT platforms
  • Strong written communication skills
  • Demonstrate a good understanding of client relationship management

Reference no: 98365

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