Job Description

• Provide and receive routine information that may require communicating to other departments or contractors. This information may be either routine or sensitive.
• Maintain weekly records on each manager spend against delegated budgets.
• Assist with ensuring that invoices are processed efficiently and accurately. To ensure accuracy of financial coding, and checking of invoices for numerical error, and ensuring special coding is used if applicable, and ensure that VAT is reclaimable/non reclaimable on all invoices.
• Maintain robust filing systems relating to the ordering and invoicing processing system that has an audit trail.
• Maintain robust filing systems for all contracted works ensuring auditable.
• Maintain robust filing systems relating to all statutory, mandatory and legislative works.
• Maintain databases of information as requested by Estates Managers. (E.G. asset register, service and inspection records).
• Process rechargeable paperwork, which involves financial coding on internal transfers and external invoices, and to ensure records are maintained. Ensure recharge payments are made as appropriate.
• Administer, organise and manage information that may at times be sensitive, personal or confidential.

Required Knowledge, Skills, and Abilities