Job Description

You will also provide general office administrative support to a lively team and assist the Facilities Manager as required.

Responsibilities

• Place all orders from authorized purchase requisitions and raise orders in the accounting system, ensuring best terms are achieved
• Ensure that the kitchens and stationery supplies are maintained
• Liaise with suppliers to ensure the timely receipt of all goods;
• When required source alternative suppliers
• Track receipt of goods delivered and update the accounting system
• Manage all deliveries ensuring they are dealt with correctly and efficiently
• Answer all incoming calls and route them correctly
• Manage the incoming and outgoing post and couriers, ensuring that all documents are distributed to the appropriate individuals
• Meet and greet visitors, ensuring documentation is recorded correctly and protocols adhered to
• Maintain the stock of laptops and peripherals to ensure they are appropriately configured for, & delivered to, new starters.
• Provide replacements as required for existing staff
• Maintain the IT asset records for laptops and associated equipment
• Manage some company shared mailboxes, ensuring incoming enquires are responded to or forwarded to the correct person
• Provide support to the facilities manager as required

Required Knowledge, Skills, and Abilities

• Experience of purchasing & a basic understanding of finance systems; 
• Proven experience using a facilities web-based maintenance tracking system
• Competent in Office 365 products, especially Excel & Word; 
• Fluent in English and numerate;
• Excellent communication skills; 
• Diligent and organized;
• Track record of working in a small team; 
• Able to complete manual handling tasks and distributing deliveries throughout the building;
• Basic knowledge of building services and facilities is desirable.
• Responsive to the needs of an international business working across different time zones, adapting working patterns in-line with business requirements;
• Works with sense of urgency and solves things promptly; 
• Positive, humble, co-operative, and professional always;
• Resilient and persistent in an innovative and constantly changing environment; 
• Ability to multitask and prioritize workload;
• Proactive approach to find alternative purchasing solutions when required.