Job Description

Key responsibilities

• Process accounts and incoming payments (including cash and cheques) daily in compliance with financial policies and procedures
• Weekly update with the Finance Manager and Managing Director to review AR ledger

• Monthly update with Finance Manager to review Credit balances and Bank reconciliation
• Perform regular reviews of Accounts Receivable and take full accountability for the integrity and accuracy of information and data
• Support depot managers with invoice runs (including production of print invoices where required)
• Responsible for debt chase cycle using key company software (Syrinx, Sage, Credit Hound) including:

• Issue of statements
• Calling customers to confirm balances and get payment dates and values
• Act as first point of contact for queries (including proactively identifying issues) and ensure depot managers deal with in a timely manner
• Issue reminder letters in line with process and chase customers by phone / email
• Negotiate with late payers
• Escalate and manage 3rd party legal debt collections where required Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted and manage off / on hold
• Day to day management of confidential invoice discounting facility
• Support new credit account checking and undertake credit checks and references before establishing credit limit with credit reference agencies
• Circulate aged debtor report to depot managers every Monday
• Manage petty cash and till float

Required Knowledge, Skills, and Abilities

The succesful candidate will have some form of experience similar to this:

• accounting: 2 years (preferred)
• credit control: 1 year (preferred)
• accounting or book keeping experiance: 2 years (required)

Skills and experience required:

• Proven working experience as accounts receivable clerk, accounts receivable manager or accountant (3 years plus)
• Solid understanding of basic accounting collection regulations
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software (SAGE 50); ability to operate multiple business systems (Sage 50, Syrinx, and Credit Hound)
• Tenacity to pursue debts with good customer manner and negotiation skills
• High degree of accuracy and attention to detail
• Strong MS Office skills
• Good team player
• Key Relationships
• Internal: depot managers
• External: customers and accounts departments