Job Description

The Junior Administration Assistant role is offering a competitive salary, on the job training and benefits package, which will suit somebody who is willing to explore an opportunity which will enable career progression.

The duties will be:

• All administration tasks, including producing letters, photocopying, scanning, manual updates, document binding, other daily filing and paperwork
• Scheduling meetings and organizing meeting rooms
• Maintaining office equipment and providing day to day IT and office support to all office staff
• Checking stocks for stationery and refreshments daily on each floor and reporting back when supplies are required
• Scanning, filing and distributing mail both electronically and physically
• Working on reception undertaking the following tasks:
• Answering the phone and transfer/take calls
• Greet and assist visitors
• Organizing lunches/coffees for meetings or events
• Receiving deliveries and distribute to staff
• Maintenance of the meeting rooms, ensuring tea/coffee/soft drinks are fully stocked
• Booking couriers and taxis
• Running adhoc errands
• Any additional tasks identified by the Office Manager commensurate with experience.

Required Knowledge, Skills, and Abilities

• Good interpersonal skills
• Excellent communication skills, confident in talking to people at all levels of seniority
• Good listening skills
• Strong IT skills, particularly MS Word and Excel
• Ability to multi-task
• Excellent time management, planning and organizational skills
• Attention to detail
• Skills in Microsoft Excel and Word necessary
• Enthusiastic, with a positive attitude
• Team player
• Personable and approachable
• Proactive
• A dynamic and outgoing personality