Job Description

Support the HR Manager in the day to day running of the HR function to ensure an effective and efficient service is provided.

• Responsible for the new starter process from offers, contracts, references through to the end of the probation period.
• Maintain the Right to Work and Visa Paperwork
• To process any changes to employee terms & conditions and departmental changes in the HR system.
• Manage the HR inbox and respond to emails in a timely manner
• Responsible for the leaver process from resignation & the organization of exit interviews
• To co-ordinate Belbin & Thomas International tests for candidates as & when required.
• Support in arranging meetings and taking & issuing of minutes
• Responsible for updating & maintaining the templates & HR processes on the HR system
• To provide payroll with the relevant paperwork as and when required
• Responsible for processing the Loyalty Awards to staff
• To coordinate and process requests to the join the Private Medical Insurance scheme for UK & South Africa employees
• To process benefits for Canada employees through the Sterling Portal
• To process all Retirement Forms for South Africa
• To provide first point of contact for HR enquiries and to raise issues as appropriately to the HR Manager.
• Develop an understanding of employee relations and employment law issues.
• To support the HR Manager, provide regular monthly & adhoc reports to other internal departments.
• Assist in creating regular engaging posts for both internal (Yammer) & external (LinkedIn) networks for Employee Engagement
• To update & maintain the Employee Engagement schedule
• Carry out all other duties as requested by the HR Manager to support the HR function

Required Knowledge, Skills, and Abilities

• Educated to a good level with excellent levels of numeracy & literacy.
• Certificate in Personnel Practice or CIPD
• Proven experience of working as a HR Administrator in a pressurized environment, desirable but not essential.
• Previous experience of working in a multi-site location organization
• Ideally, CRO or pharmaceutical background
• Highly organized, able to meet deadlines and priorities work
• Strong communication skills both written and verbal
• The ability to work under pressure and to take initiative
• Good working knowledge of Word, Excel, Outlook
• The ability to work both independently and as part of a team
• Approachable, friendly & trustworthy
• Understanding of handling highly confidential data
• Flexibility and willingness to learn
• Ability to provide excellent customer service to all Stakeholders
• Interest in the development of Employee Engagement