Job Description

They offer a portfolio of products aimed at enhancing performance and maximizing efficiency. Their continued growth and success, they are expanding the team and have a number of positions available.

Key responsibilities

• Manage outsourced facility and maintenance subcontractors
• Ensure maintenance is carried out as needed or as scheduled
• Maintain maintenance log
• Making sure the office is prepared for subcontractors if needed
• Manage reported facility/office issues
• Manage reception & incoming visitors, guests, and subcontractors
• Answer main phone line
• Manage security passes and alarm codes
• Office and kitchen consumables management & purchasing
• Arranging travel and event bookings for staff
• Preparing office for client meetings and events or other visitors - arrange catering
• Liaising with staff and suppliers daily
• Business cards
• Support with IT issues as needed
• Complete project reports
• Manage invoices, bills & purchase ledger
• Pay suppliers
• Basic accounting tasks

To complete any other tasks as commensurate with the level and nature of the post as delegated by the line manager. This role is based on-site 5 days/week, 9:00 - 17:30

What's on Offer

• 28 Days Holiday
• 4% Company pension contribution
• Share options
• Free onsite Parking

Required Knowledge, Skills, and Abilities

• Previous experience managing an office environment, including subcontractor/ supplier management
• Previous experience with reception or administrative tasks supporting business activities
• Previous experience with accounting or other financial tasks (e.g. invoice processing)
• Excellent English written/verbal communication skills
• Strong numeracy skills with an eye for detail and ability to ensure accuracy of own work and of incoming documents/literature (including invoices)
• Comfortable working with and adapting to new IT systems and software
• Good interpersonal skills, with the ability to build effective relationships at all levels of the business.
• An excellent team player, but equally comfortable working independently.
• Approachable, seeks to understand and pro-actively support colleagues, with a willingness to learn
• Ability to work on several tasks at any one time, priorities tasks and meet deadlines
• Demonstrates sound judgment, takes ownership of a problem from start to finish with a pragmatic and logical approach to problem solving
• Excellent organizational skills
• Self-starter, responsive, acts as soon as issues get identified, proactive and confident