Job Description

You will be able to multi-task effectively in this fast-moving role, so you will need to be responsive, a quick learner and able to juggle multiple priorities and meet tight deadlines without prompting. You will need to be a self-starter working autonomously and also able to work as a team with the other Executive Assistants. You will also be a great collaborator, confidently engaging with people across all levels in the business, as well as external stakeholders. You will have a working knowledge of the Microsoft suite, and be an excellent verbal and written communicator.

• Provide administrative support for the Group Executive and their teams
• Effectively manage the Executives' busy and constantly changing calendar
• Coordinate travel and accommodation requirements
• Initiate regular reminders for team updates and prepare monthly Executive packs
• Assist the Group Executive team and their teams with ad-hoc requests
• Act as administrative support for lifespan of various initiatives and projects
• Draft external and internal emails and letters on behalf of Executives
• Coordinate virtual and/or in-person events – both internal and external
• Prepare and submit monthly expense claims
• Develop and maintain strong working relationships with key stakeholders in the business and become a key point of contact
• Aid good collaboration across the Group Executive by being a proactive team player
• Screening of telephone calls

The role will require occasional travel to internal conferences/events.

Required Knowledge, Skills, and Abilities

• An experienced Executive level Assistant
• Good written and verbal communication skills, able to liaise confidently and effectively with Executives, senior management and external contacts and build relationships with all the above
• Ability to self-motivate, multi-task, work under pressure and meet deadlines
• Attention to detail
• Good problem solving and decision-making skills
• Professional and sensitive to confidential information
• Strong ability to use Microsoft 365 (Word, Excel, PowerPoint, SharePoint)
• IT savvy and able to pick up new platforms quickly