Administrator
Permanent,Full-time
Job Description
- Drafting documents including wills, lasting powers of attorney, witness statements, oaths, estate accounts
- Loading information onto and using the probate tool
- Recording chargeable and investment time
- Preparing standard correspondence and documents on matters
- Liaising with clients by email, telephone and in person
- Assisting solicitors and other fee earners
- Conducting legal research using tools such as LexisNexis and Lawtel Westlaw
- Checking lengthy documentation and proofreading as required
- File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
- File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms.
- Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
- Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits.
- Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage.
- Printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks.
- Ad-hoc data input as and when required onto PMS (SOS Connect) and RMS (Records Management System.
Required Knowledge, Skills, and Abilities
- Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint
- Experience of using a legal Practice Management System is a distinct advantage
- Strong communication skills
- Highly literate and numerate with the ability to read and assimilate complex written information
- Strong legal research skills
- Focused on accuracy and attention to detail with the ability to proof-read
- Well organized and able to work to deadlines and guidelines
- Excellent written and verbal communication skills
- A high level of IT proficiency
- Good time management skills
- High level of accuracy and attention to detail
- Ability to work effectively independently or as part of a team
- Strong interpersonal skills
- Willingness to proactivity take ownership of own learning and development
- Commercial awareness
Reference no: 99273