Job Description

We are looking for someone with experience in a similar environment! You must possess a great attitude towards work with a flexible approach and be proficient with MS packages. Previous administration experience and strong communication skills is an absolute necessity.
You are looking to join a reputable organization to contribute towards your professional growth and development.
Key responsibilities:

• To provide an effective and confidential administration service, namely holiday trackers, programme resource sheet, and to ensure an efficient filing administration system is in place
• Diary management where necessary
• Booking meeting rooms and maintaining key calendars
• Check PMO inbox daily – forward, file, action emails as appropriate
• Check PMO diary and ensure meeting rooms are booked
• Collecting tea/coffee orders and stocking fridge with milk on a weekly basis
• Collecting fruit every Tuesday morning from reception and returning baskets on a Thursday evening
• To manage the booking of meeting rooms, equipment, and refreshments
• Preparing documentation in readiness for management meetings
• Supporting wider programme teams with meeting room bookings/IT support
• Ownership of IT ordering for all new starters and current employees (Onboarding)
• Managing leavers process in relation to IT accounts / equipment (Offboarding)
• Maple Cross induction for new starters, document upkeep, laptop, passes
• Event organizing, conferences, staff briefings, breakfast briefings, including hospitality and managing attendees and venues
• Meet and greet visitors at all levels of seniority
• To provide assistance to other members of the team as and when required
• To carry out any other duties appropriate for this post

Required Knowledge, Skills, and Abilities