£30000 - £35000 Per year
Office Manager
Permanent
Job Description
- Manage diaries, scheduling appointments, meetings and video calls
- Draft and prepare routine correspondence including emails, agendas, presentations and reports
- Take minutes during meetings ensuring key actions and deliverables are noted
- Preparation of meetings and events including coordination of meeting logistics (in-person and online), catering, meeting room set up, etc.
- Organize travel (UK based) in line with Travel and Expense policy
- Compile, prepare and process Board expenses and reconciliation, where needed
- Assist with complex and confidential company information, demonstrating discretion, judgment, tact and diplomacy; treat all information as potentially confidential and/or proprietary
- Respond to queries via telephone, email and hard copy; take ownership of any enquiries and ensure other issues are referred on to the appropriate person accurately
- Ensure smooth running of the office, including supporting office inductions, Health & Safety covers/ checks and audits, break area set up and refreshment ordering and meeting room set up and stock (including stationery ordering).
- Organize events at the office as needed to support a collaborative work environment.
Required Knowledge, Skills, and Abilities
- At least 2 years' experience in a similar role with demonstrated administrative skills
- Proficient with Microsoft Office suite - Word (advanced), Excel, PowerPoint (advanced), Outlook (advanced)
- Experience of video conferencing and expense systems - Zoom and Concur experience desirable
- Highly organized with a proven ability to effectively priorities
- Excellent oral and written communication skills
- Takes initiative and ownership; manages and executes a variety of high-priority projects successfully with minimal direction
- A strong team player with a positive, pragmatic approach
- Desire to grow and take on own projects
- Consistently aims for high standards of quality, with a high level of attention to detail
- Demonstrates personal and professional integrity and behaves in accordance with company values
- Full Driving license
- Some UK travel and overnight stays may be required
- Flexibility to be contactable outside standard working hours
Reference no: 99650