Job Description

With a key focus on recruitment and on boarding along with general HR life cycle administration and to act as the first point of contact to handle general HR inquiries face to face, by email and over the phone.

• Collaborates with the wider HR team/ hiring management to develop, implement and execute a robust hiring strategy for each vacancy.
• Liaises with internal and external stakeholders to understand their hiring needs and goals.
• Ensures adherence to legal, regulatory, and firm compliance requirements throughout the recruiting process.
• Completes new starter paperwork, contracts, arranges and completes inductions and on boarding across sites.
• Produces contract documents and offer packs ready for hiring.
• Processes starters, leavers, probations, promotions, changes to employee circumstances and references in line with Company procedures.
• Conducts required 'people' audits ensuring Right to Work, driving license and beneficiary nominations are kept up to date and comply with all required HR admin activities and GDPR requirements.
• Produces monthly statistical HR reports for headcount, sickness, holiday utilization, and temporary staffing.
• Updates organizational charts and posts to intranet.
• Accurately maintains manual and electronic personnel files in a confidential manner.
• Answers general HR enquiries by telephone within the department as necessary.
• Answers a wide range of queries, both from external and internal sources e.g. references including financial in line with GDPR regulations.
• Records associate training, holiday, sickness and other absences and produces reports.
• Assists with general events such as salary review process and performance management.
• Produces general correspondence relating to HR matters as required.
• Acts as note-taker at meetings, typing up notes and circulating to all parties.
• Ensures compliance with appropriate levels of confidentiality and Data Protection legislation at all times.
• Reviews administration processes and methods of working to increase the efficiency and effectiveness of the department and implement changes.
• Undertakes ad-hoc admin, attends meetings and assists with projects as required.
• To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment.
• To report any accidents, potential hazards to your Line Manager immediately.

Benefits

• Company Bonus Scheme
• Pension Scheme
• Life insurance
• Sickness Scheme
• Free Drinks on site
• Free Parking in Milton Keynes
• Long Service Awards

Required Knowledge, Skills, and Abilities

• 1 year of experience within a Recruitment or HR environment in an administration capacity is essential
• CIPD associate level 3 or above preferred but not essential
• Must have a sound knowledge of human resources administration practices and procedures and be able to exercise good judgment and interact effectively and efficiently at all levels to meet their needs whilst maintaining compliance with established company practices and the law.
• Good general education. English & Math GGCSE grade C/ 4 or above
• Desirable that the job holder will have experience of all aspects of Human Resources administration life-cycle, have a high level of professional credibility and be able to communicate confidently at all levels of the business, have excellent communications skills, verbal and written, with experience of drafting HR, legal and business correspondence.
• Must be a self-starter who can work independently, must be very detail oriented, well organized, good recall and memory, and have the ability to effectively handle multiple priorities and meet strict deadlines.
• The job holder will be a competent user of Microsoft Office suite of tools including Email, Word, Excel, and PowerPoint with a strong familiarity with Internet browsing and use of recruitment websites.
• Experience with HR systems PeopleSoft/ SmartRecruiter/ Cintra Payroll would be advantageous.
• Ability to think outside the box, use initiative, be creative and results focused.
• Ability to travel for meetings, training seminars, on boarding and legal updates as and when required