Job Description

• Be fully conversant with the FileMaker Pro Cellular Pathology Information System for Histopathology, to enter and retrieve data.
• Utilize the Trust’s Patient Administration System (PAS) to obtain information and for data entry into FileMaker Pro.
• Receive, priorities, and act upon enquiries, by phone and in person, relating to the consultants’ work.
• Maintain consultants’ diaries, arrange meetings, book meeting rooms, and attend and minute meetings.
• Use Microsoft Word, Excel, and other software to prepare, as required, departmental documents and reports.
• Maintain an efficient filing system, both manual and electronic systems – clinical records and service management records.
• Retrieve and re-file pathology slides from the laboratory filing system for collation with reports and case notes required for regular case conferences, maintaining an accurate audit trail, and ensuring timely return of case notes to Medical Records.
• Receive, distribute, and return referral work to consultants maintaining an accurate audit trail.
• Accurately copy type / audio type diagnostic surgical and post mortem reports if required.
• Distribute work to the clinical team as requested.
• Maintain patient confidentiality at all times.
• Assist with histology office reporting as required.
• Maintain local stationary stock supplies, requesting new stock as required.
• Liaise with the CSU Manager, other CSU managers and secretarial staff, and other Trust staff as required.
• Liaise with external bodies as required.
• Contribute to the training of new members of staff within the clerical area as required.
• Report adverse incidents to the CSU manager.
• Comply with health and safety regulations, the Data Protection Act, and Standard Operating Procedures.

Required Knowledge, Skills, and Abilities