Job Description

Our administration team are pivotal to our work in providing first line contact to people who call us, and in providing a comprehensive, professional and effective administration service to our Senior Medical staff, Consultants and Middle Grade Doctors and the Multidisciplinary Team.
You will have experience and skill in these key areas:

• Full secretarial service to the Clinical team, including administrative support to Consultant Psychiatrists and Team.
• Excellent typing/document editing skills.
• Paris electronic patient records database (full training will be given)
• Microsoft Office package
• Ability to work under pressure and multitask meeting notes with other secretarial duties.
• The post holder will be required to work as part of admin team and support other secretaries’ workloads during times of absence.
• To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.
• Candidates should be able to demonstrate that they can priorities and manage their own workload whilst maintaining a positive, professional and calm approach.
• Excellent IT skills, a good working knowledge of Microsoft office and accurate copy and audio typing skills are essential.
• This is a very busy and varied role, responsible for all aspects of administration.
• You will be working in an open plan office area and must display a considerable degree of initiative and judgment and maintain a friendly disposition when dealing with staff and service users, their relatives and visitors.

Required Knowledge, Skills, and Abilities

• Advanced keyboard skills
• Experienced at intermediate level in a range of software packages; Word, Excel PowerPoint
• Good working knowledge of email and internet
• Good standard of English
• Numerate
• ECDL qualification
• Advanced secretarial skills such as audio and shorthand
• At least 2 years experience in a secretarial environment
• Experience in a mental health environment or NHS
• Proficient in diary management co- coordinating appointments to ensure best use of Managers’ time
• Experience of transcribing formal minutes of meetings.
• Independent/lone working and team working skills
• Experience of adapting to change and managing work in a changing environment
• Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work