Job Description

· To ensure that operational managers maintain records of staff hours worked and ensure these are collated each month for submission to the finance officer for payroll production.

· To maintain HR records in respect of other payroll matters, starters, leavers, absence records and other payroll changes ensuring these included in the monthly payroll files.

Other Duties

· Petty Cash. Process and record petty cash and ensure floats are reconciled monthly.

· To work with colleagues at the social supermarket and ensure financial records are up to date and accurate and to provide assistance and ensure financial schedules are prepared for the year end accounts.

· To provide general administration support including filing, electronic document storage of financial records, dealing with telephone / email enquiries and requests for information.

· Occasional travel to carry out banking, visit other sites to support the smooth running of the Trust finance processes.

You may be required to provide support and assistance to other members of the management team, including the CEO and General Manager.

Part-time hours: 22.5 per week

Schedule:

• Monday to Friday

COVID-19 considerations:
Either working from home or alone within small office. Regular cleaning and sanitisation in place.

• Remote interview process
• Social distancing guidelines in place
• Virtual meetings
• Sanitization, disinfection or cleaning procedures in place

Flexible Working Options Available:

• Part-time

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

Minimum of 2 years in a finance / accounts similar role as detailed below. Further study / CPD advantageous. · QuickBooks / Excel · To process purchase orders and invoices and ensuring these are correctly authorized and coded to the correct nominal ledger account. · To prepare schedules of authorized invoices for payment to the finance officer ensuring supplier payment terms are adhered to. · To work with the supported employment unit at Chelmsley Wood to ensure all products distributed to customers are evidenced by dispatch notes and sales invoices raised promptly. · To ensure sales invoices for all other billing activities are raised promptly. · To run the aged debtor’s reports each month and carry out credit control duties by contacting customers where payments are overdue. · You may be required to support our external finance customers as part of our accountancy service. · You may be required to supporting grant applications, tendering and project management by providing finance information to the management team. Experience: Administration: 1 year (Preferred). administrative assistant: 1 year (Preferred). Education: A-Level or equivalent (Preferred).